13 September 2015

USA Board Meeting Agenda – September 13, 2015

A.     Call Meeting to Order: 6:02 EST

Attending: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross, Richard Tharrett, David Panofsky, Max Schultze, Mitch Wittenburg, Grace Luccio, Nick Braun, Walker Orner, Rachel Sindelar, Owen Farmer, Shelley Kovacic, Steve Walter

B.     Old Business

  1. USA Funds – Certified Coaches and Grants to new Clubs
    1. (select) Head of Committee
      1. Need more details on budget, mission, etc
    2.   Determine funds for each
      1. Mike suggests $5k max for the first year (combined total), not likely to cost that much.
        1. Proposed by Patricia seconded by Steven – passed
      2. Do the clubs need to pay USA back? (TBD by the committee)
      3.  (…providing these proposals don’t infringe on the not-for-profit status)
      4. Amanda suggests using some of the $$ for social media advertising as well. Mike suggests $500 max as a separate pool of money.
        1. Proposed by Patricia, seconded by Steven – passed
      5. Google Docs to be created by Amanda to detail the particulars, everyone’s input is anticipated under threat of death.
  2. Costume Design Fund – Ms. Rogers
    1. Lump sum or an amount each year? TBD
    2. This is for outstanding costuming at Nationals

C.      Current Board Members’ and Chairpersons’ Report

  1. Amanda Grzych, President
  2. Patricia Wilton, Vice President
  3. Kenny Cason, Secretary
    1. The Seattle Muni Weekend was a big hit!
  4. Mike Schatz, Treasurer
    1. Online Membership Updates
      1. Online going well!
      2. Some issues with returned emails by Comcast, but it turns out to be Google thinking the large distribution list was spam. Will research better method to distribute.
      3. This affected advertising for the NY Uni Festival
    2. Financials are great.
  5. Mark Atkinson, Director
    1. Website Updating Update
      1. Nothing new, looking forward to web site usage data.
  6. Mitch Wittenberg, Director
    1. Old Expert t-shirts still available, Connie should have data from past nationals
  7. David Panofsky, Director
    1. Issues riding at skate parks?
    2. Often posted as “only bikes and skateboards” but not strictly enforced.
    3. Nobody knows of chronic issues where scooters or skateboards have been denied access.
    4. If a discussion ensues the fact we have insurance should help.
  8. Steve Walter, Director
    1. MTB race with a uni category, with cash prize, coming up in the next few weeks! Time to hit Pennsylvania.
  9. Grace Luccio, Jr. Director (shadow president)
    1. Anything I can do to help
  10. Nick Braun, Jr. Director (social media & advertising)
    1. Urban riders…
  11. Walker Orner, Jr. Director (urban riders)
    1. Bring in more participation with urban riders
  12. Rachel Sindelar, Jr. Director (social media & advertising)
  13. Owen Farmer, Jr. Director (social media)
    1. Grow the sport
  14. Shelley Kovacic, Jr. Director (advertising & design)
    1. Open to suggestions
  15. Richard & Rick Tharrett, OOW
    1. Amanda: moving OOW to Facebook
  16. Scott Wilton & Mike Schatz, Webmaster
    1. Uniusa.org link is not working for insurance forms, Wendy will email Mike
  17. Wendy Grzych, Affiliate Club Coordinator
    1. What are the requirements to become an affiliated club, is there an age limit?  A request came in from someone who seems under 18 so the question came up.
    2. Do you need an adult advisor? Yes is the answer.
  18. Wendy Grzych, Insurance Coordinator
    1. Create an email list of facilities/events that require certs sent directly to them? This would eliminate the middle-man. Seems like a good idea.
  19.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
    1.  Checks sent for ½ the amount to the three winners this year.
    2. Doing some fund raising, stand by to be amazed.
    3. Trying to simplify the process.
    4. Receipts are required for donations >= $500
    5. Keeping detailed records of how winners have been determined.
  20. Danielle Ross, Beginner Rider Chairperson
  21. Patricia Wilton, USA Level Tester
    1. Waiting for her fall schedule to even out before scheduling a session

D.     New Business

  1. Jr. Directors
    1. Determine Projects
      1. We seem to already have a Facebook page, but it was created by Amanda a while ago and can’t get into it anymore.
      2. Will research whether it is still accessible. If not it needs to be deleted somehow.
      3. Need to determine what we want to post and how often.
        1. Upcoming events
        2. Committees
        3. We have no master plan so the Jr. Directors should take the lead, what do they want to see.
        4. Eventually need to develop guidelines.
      4. Advertising, what are we advertising?
        1. Again, the Jr. Directors should help answer this question.
        2. Read the USA mission statement, that is what we are trying to achieve.
      5. Moving OOW to Facebook
        1. Separate from the USA page? If separate it can be promoted on the USA page.
        2. Reading past issues will be easier as a separate page.
  2. NAUCC Hosting Committee – David
    1. Creating a rough draft
    2. Accumulating tribal knowledge and data from previous Nationals

E.      Announcements

  1. Upcoming Events
    1. Unicon 2016
      1. Registration opening in October, schedule available then as well.
      2. Qualification criteria will also be posted.
    2. NAUCC 2016
      1. Need an NAUCC Liaison position
      2. Wendy nominated by Patricia, seconded by everyone – passed.
      3. FYI: the freestyle area in S.D. is very small, so be aware.

F.      Anything else?

  1. Rules Committee: new rulebook approved by January? Checking with Scott.
  2. Need a place to store (Facebook, etc) usernames and passwords in case the entire committee is hit by a beer truck. Dropbox? Will check with Scott for his input.
  3. Do we have an alternative to Skype (max 10 participants?). Quality for Skype sucks. Keep an eye out for options.
  4. Meetings tend to be about an hour, every other month.

G.     Meeting Adjourned: 7:04pm EST