2 June 2019

A.     Call Meeting to Order   10:02am EDT

Present: Mary Koehler, Jill Cohen, Richard Tharrett, Dale Grzych, Mark Atkinson

B.      Old Business

  1. NAUCC 2019
    1. Current status? Any help needed?
      1. Marathon has a max number of 50 competitors.
      2. Currently $400 short of budget. Can USA cover it if there is a loss?
        1. Formal vote to assist NAUCC up to $500 in the event that they need a safety net.
          1. Passed.
        2. Vote for funds to repair track stands (~$120) and purchase new canopy (~$120)
          1. Vote to pay $240 for equipment upkeep.
        3. Expert T-shirts. Vote required for approval of funds.
          1. Possibly trimming down the number of expert shirts.
          2. Vote for $500 dollar budget.
            1. Passed
              1. Can be looked at later if need be.
      3. USA events at NAUCC
          1. USA meeting – Northside Aztlan Community Center Thursday 11th July at 6pm
            1. Board member needed to run meeting
              1. Mike is willing to lead however he feels an officer should be present.
            2. Need Membership and Treasurers annual reports for presentation and filing
          2. Freestyle level tester meeting?
            1. No freestyle level tester meeting.
          3. Interclub meeting?
            1. No interclub meeting.
          4. Scholarship presentation at final party? Fossil Creek Park Saturday 13th July at 5pm
    2. Possible nominations for USA Board positions?
      1. President
      2. Vice-President
      3. Treasurer
      4. Director (x2)
    3. New Membership site
      1. Any issues with transition to Wild Apricot? Mike
        1. No issues.
      2. Automatic renewals update? Mike
        1. Currently on the list of things to do.
      3. USA member map from Wild Apricot database
        1. Vote to approve use of USA credit card to set up Google account
          1. No money will be taken out unless we hit a certain number of hits on the site, a number we are not likely to hit.
          2. Vote passed.
    4. Proposal to investigate renaming NAUCC
      1. Will be included with next Rulebook Committee (now deferred to 2020) Info
        1. IUF rulebook is looking to be done in the fall, plenty of time before next NAUCC.
    5. USA Programs
      1. Any coaching trips planned? Patricia
        1. Something planned for next fall.
          1. Spread awareness of the coaching trip at NAUCC.
    6. Membership Initiative
      1. Non-USA club outreach
        1. Request to add all/any clubs here
      2. USA club outreach
        1. Plans for inter-club meeting? Hold at NAUCC? Danielle
          1. No, will be held in fall.
    7. New USA Levels
      1. What else is needed (certificates, badges/stickers, videos?) before this is rolled out? Dale
      2. Formal vote to adopt levels needed. Dale
        1. Dale will be keeping track of level testers and run tester meetings.
          1. Dale will also be working on a sheet for the USA rulebook that is similar to the USA Skill Levels.
        2. Formal vote $150 to buy stickers for levels.
    8. Freestyle Levels
      1. IUF certification/re-certification requirements. Need to either align with IUF or make USA-specific. Will be included with next Rulebook Committee (now deferred to 2020) Info
      2. Freestyle Level Cert cards now updated. Can they be made available to the clubs through Wild Apricot? Mike
    9. Freestyle Level Tester Meeting? Hold at NAUCC? Patricia
      1. No meeting this year.
    10.  Scholarship
      1. Nominations for Scholarship committee members and meetings at NAUCC? Jill
    11. Track racing cut times. Any progress on developing these? Rick
      1. No progress.

C.      New Business and 90-day look ahead (USA annual calendar of events)

  1. IUF/USA Rulebook Committees (now deferred to 2020)
  2. Investigate alternate vendors (to reduce costs) and possible expansion of member benefits
  3. NAUCC equipment. Is there a better long-term plan to support NAUCC event organizers?

D.      Current Board Members’ and Chairpersons’ Reports

  1. Mark Atkinson, President
  2. Danielle Millett, Vice President
  3. Dale Grzych, SecretaryMary Koehler, Treasurer
  4. Jill Cohan, Director
    1. Most likely June 27th – July 3rd for NAUCC 2020
  5.  Aaron Johnson, Director
  6. Rick Tharrett, Director
  7. Suggestion to add a place to donate to the scholarship while doing membership.
  8. Patricia Wilton, Director & USA Level Tester
  9. Mark Atkinson & Mike Schatz, Webmasters
  10. Wendy Grzych, Affiliate Club & Insurance Coordinator
  11. Jill Cohan, Scholarship Committee Chair 2018

E.      Announcements

  1. Upcoming Events
    1. NAUCC 2019- July 7-13 , Fort Collins, Colorado

F.      Anything else?

G.     Meeting Adjourned