24 April 2016

USA Board Meeting Agenda – April 24, 2016

A.     Call Meeting to Order: 12:05pm EST

Attending: Kenny Cason, Amanda Grzych, David Panofsky, Mitch Wittenberg, Mike Schatz, Mark Atkinson, Wendy Grzych

B.     Old Business

  1. USA Programs
    1. Getting started, forms for clubs and coaches for Certified Coaches have been developed.
  2. Rider Locator
    1. You can see there is somebody there, but can’t identify them.
    2. Option: have users log into the membership site to identify riders found in specific locations. Members might be wary of security concerns so feedback will be sought.
  3. Urban Update – sectioning NAUCC by discipline
    1. Summary: discussion about globbing all urban events into a specific time frame so urban riders can compete but not get stuck attending NAUCC all week.
    2. We have little control. The rulebook is what actually has teeth.
    3. Not sure if possible changes should be enforced or recommended. At least a recommendation could be made to the rulebook committee.
  4. 2016 open Board positions
    1. Mark is willing to run for President (for good or bad).
    2. A vice-Presidential candidate is also known (see Mark).
  5. Bylaws for waiver
    1. There is no waiver currently in place that covers the board or USA.
    2. USA has Directors & Officers insurance for the board, and any board of an affiliated club.
    3. Could add a waiver to the membership web page that a member has to click on to agree. Would simplify the process. Wendy will send wording for the waiver.
  6. Current Board Members’ and Chairpersons’ Reports
    1. Amanda Grzych, President
    2. Patricia Wilton, Vice President
    3. Kenny Cason, Secretary
      1. SnoValley Uni (SVUC) is holding a clinic May 14th in North Bend, WA. Checkout their web site for details.
      2. Most teams will accept event notices to be included in their newsletters!
      3. Next year we need to discuss better communication with USA membership. Newsletter, app, web site, carrier pigeon, OOW, Facebook, Twitter, …? Good agenda item for the annual meeting.
      4. One challenge is getting input from clubs on news. It doesn’t have to be lengthy, just enough to show activity.
      5. Perhaps an abbreviated version of OOW using Mailchimp?
    4. Mike Schatz, Treasurer
      1. Financials look great!
    5. Mark Atkinson, Director
      1. Rulebook: IUF dropped skill levels from the rulebook and moved them to a separate document. Since USA adopts the IUF rulebook the skill levels are missing from the new USA rulebook.
      2. The USA rulebook should point to the IUF skill levels document.
        1. Mark proposes USA adopts the IUF skill levels.
        2. David seconds. The proposal passed unanimously.
      3. Wendy proposes USA continues to align with IUF skill levels. The IUF is considering major changes to the skill levels. Details TBD.
      4. Separate issue: working on a document detailing what typically goes on with USA in a yearly timeframe. Will send out for feedback.
        1. https://docs.google.com/spreadsheets/d/1pqChWPGK2kjM0HIUgM8FQTp9QSEeqi-2mSFtVh9YyiU/edit?usp=sharing
    6. Mitch Wittenberg, Director
    7. David Panofsky, Director
      1. A framework for hosting NAUCC planning is in the works. Input on Best Practices is strongly encouraged from USA membership (budget, events, scheduling, venues, etc.).
      2. There is already a link on the USA web site concerning hosting, but this is an attempt to improve the documentation.
      3. Will give the board permission to read the current draft for review. Input/feedback is encouraged! Please share with people you know might have feedback.
      4. April 29th-31st, MadUni offroad event!
    8. Steve Walter, Director
    9. Grace Luccio, Jr. Director (shadow president)
    10. Nick Braun, Jr. Director (social media & advertising)
    11. Walker Orner, Jr. Director (urban riders)
    12. Rachel Sindelar, Jr. Director (social media & advertising)
    13. Owen Farmer, Jr. Director (social media)
    14. Shelley Kovacic, Jr. Director (advertising & design)
    15. Richard & Rick Tharrett, OOW
    16. Scott Wilton & Mike Schatz, Webmaster
    17. Wendy Grzych, Affiliate Club Coordinator
    18. Wendy Grzych, Insurance Coordinator
      1. Getting new certs ready for the new insurance cycle (July 1-July 1).
      2. The new underwriter is slowing things down, will get up to speed.
    19. Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
    20. Danielle Ross, Beginner Rider Chairperson
    21. Patricia Wilton, USA Level Tester

D.     New Business

  1. Concerns about NAUCC 2016
    1. The list of competitors only shows 1 from the host club.
    2. Why are we paying for the gym when it is gratis?
    3. Small turnout expected this year, will probably break even.
    4. Why aren’t the South Dakota people paying for registration? There may be a good reason but we need more transparency.
    5. Scheduling questions: the 10k and Criterium seem to infringe on timing for other events.
  1. NAUCC 2017 Hosting Apps
    1. One application received: from SVUC.
    2. Amanda will look up the process to approve and notify the board.

E.      Announcements

  1. Upcoming Events
    1. Unicon 2016
    2. NAUCC 2016
  2. Anything else?

G.     Meeting Adjourned: 12:56pm EST