28 June 2015

USA Board Meeting Agenda – June 28, 2015

A.    Call Meeting to Order: 6:03pm EST

Attending: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross, Richard Tharrett, David Panofsky, Max Schulze, Mitch Wittenburg

B.    Old Business

  1. Online Membership/Testing/Launch – Mike
    1.   The 60-day grace period (some questions from members, but an explanation  was successful)
    2. Still insured during grace period? Checking with Wendy.
    3. 27 members have used the site ($700 in memberships)
    4.   Are membership numbers going up, or just a delay in registration? Will look into it.
  2. Website Updating – Mark
    1. Will ask Scott about whether Google analytics has been implemented.
  3. OOW – Richard/Rick
    1. Amanda will send the latest issue out (from Richard) for proof reading.
  4. Scholarship Committee Business – Max
    1. Member selection committee (June selection)
      1. Amanda Grzych
      2. Mike Schatz
      3. Max Schulze
      4. Liz Wilson
      5. Dave Krack
      6. Jamie Mossengren
      7. Bill Gilbertson
      8. James Sowers
    2. 4 scholarship applicants this year
    3. Accepting late apps?
      1. Waiting on one letter of recommendation
  5. e.      USA Funds – Mitch
    1. https://docs.google.com/document/d/11YsJGYommMOJgCARkHJP_Z25FdHenKL1rc9CvuG8CcA/edit
    2. Proposals
      1. See end of this document
      2. Should be consistent with the goals of USA, promoting unicycling. Reaching out to non-USA clubs may bring them into the fold, which provides more resources to implement these kinds of proposals.
      3. Implementation details need to be worked out, and which proposals to fund.
      4. Patricia: can we put USA funds into an endowment fund whose interest will help support the Scholarship? Can we get that money out when needed? Research to be done (Amanda/Wendy).
      5. Amanda will create a doc to better flesh out details of some of the proposals for presentation at nationals.
  6. 2015-2016 Board Members
    1. Should we split treasurer and membership (or use co-treasurers)?
      1. The process has gotten much easier, will stay the same for now.
    2. Membership can be an appointed position.
    3. Will have 1 director opening (Scott W.)
    4. Any appointed positions?

C.    Current Board Members’ and Chairpersons’ Reports

  1. Amanda Grzych, President
  2. Patricia Wilton, Vice President
  3. Kenny Cason, Secretary
  4. Mike Schatz, Treasurer
    1. Financials presented, everything is in order
    2. Insurance was paid twice in this year for multiple years, which makes the numbers look like we are in the red. But that is not really the case.
      1. Can we move our fiscal year so the insurance is from year to year, instead of mid-year to mid-year?
      2. This causes issues with insurance certificates expiring in the middle of summer events, like NAUCC.
      3. More research to be done.
  5. Mark Atkinson, Director
    1. The web site is up to date with meeting minutes.
    2. Missing a copy of last year’s annual meeting minutes, Joe has been contacted since he was Secretary.
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
  8. David Panofsky, Director
  9. Richard & Rick Tharrett, OOW
  10. Scott Wilton & Mike Schatz, Webmaster
  11. Wendy Grzych, Affiliate Club Coordinator
  12. Wendy Grzych, Insurance Coordinator
  13.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  14. Danielle Ross, Beginner Rider Chairperson
  15. Patricia Wilton, USA Level Tester
    1. No Level Testing training this year at nationals
    2. Let Patricia know anyone who would like to have a Skype session

D.    New Business

  1. Annual Meeting
    1. Decide on points to discuss for your report
      1. We did a lot this year, so let’s inform the membership!
    2. Meeting tentatively schedule for 8:30pm
    3. Will have a projector, yay!
    4. Present a summary of upcoming rules changes?


E.    Announcements

  1. Upcoming Events
    1. NAUCC 2015
      1. Plans are going well, in spite of the current rain.
    2. NAUCC 2016 – in Rapid City, South Dakota
      1. Need tentative dates ASAP
      2. If over July 4th it allows families to use that vacation time, but not everyone likes this.
      3. Not everyone has vacation time.
      4. Traveling on the 4th is generally disagreeable.
    3.  Unicon 2016
    4. Anything else?

G.    Meeting Adjourned

Suggestions for possible uses for some of the extra funds

  • Provide training and small stipend to a “USA unicycle coach” to develop and launch in-school club or PE unicycle program
    • How would we determine a “good” from a “bad” coach? We want our money to be put to good use.
  • Fully fund the scholarship program
  • Advertising
  • What do we need to advertise for? What would this hope to achieve?
  • USA Gear (apparel, drawstring bags, water bottles, etc.) (mike – this is a lot of work and mgmt)
  • Sponsor Riders
  • Competitions for prizes that promote the USA (for ex: send in a video to win free NAUCC reg., or Tweet about the USA to be entered to win free membership for one year, etc.)
  • Coupons: ex: bring back a member (expired for more than one year) and receive a voucher for 5.00 at UDC or NAUCC
  • use postcard ads to the old members encouraging them to renew?
  • ex: new members get coupons for buying a new unicycle (5% off)
  • Provide money for grants for unicycles for up and coming clubs or youth programs.
  • When starting a new program the only cost is unicycles. Many groups don’t have money up front to buy unicycles. The USA could accept applications for groups starting new programs and provide them with 10 unicycles to get their program started.
  • MadUni has been doing this for the local afterschool programs. There has been huge success with this and approximately 30 new riders per program per year.
  • Provide money and “certified coaches” for workshops during the year (Kenny)
  • Alan Tepper suggested this to me. He mentioned how incredibly helpful it was when Connie and others came out to Washington and taught his team how to create and perform world-class freestyle routines. This coaching really brought the team up several notches, eventually resulting in two National Championships. He is willing to talk to USA about the experience if they we want more input.
  • These workshops could be for any disciplines, not necessarily just freestyle.