Category Archives: Meeting Minutes

13 September 2015

USA Board Meeting Agenda – September 13, 2015

A.     Call Meeting to Order: 6:02 EST

Attending: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross, Richard Tharrett, David Panofsky, Max Schultze, Mitch Wittenburg, Grace Luccio, Nick Braun, Walker Orner, Rachel Sindelar, Owen Farmer, Shelley Kovacic, Steve Walter

B.     Old Business

  1. USA Funds – Certified Coaches and Grants to new Clubs
    1. (select) Head of Committee
      1. Need more details on budget, mission, etc
    2.   Determine funds for each
      1. Mike suggests $5k max for the first year (combined total), not likely to cost that much.
        1. Proposed by Patricia seconded by Steven – passed
      2. Do the clubs need to pay USA back? (TBD by the committee)
      3.  (…providing these proposals don’t infringe on the not-for-profit status)
      4. Amanda suggests using some of the $$ for social media advertising as well. Mike suggests $500 max as a separate pool of money.
        1. Proposed by Patricia, seconded by Steven – passed
      5. Google Docs to be created by Amanda to detail the particulars, everyone’s input is anticipated under threat of death.
  2. Costume Design Fund – Ms. Rogers
    1. Lump sum or an amount each year? TBD
    2. This is for outstanding costuming at Nationals

C.      Current Board Members’ and Chairpersons’ Report

  1. Amanda Grzych, President
  2. Patricia Wilton, Vice President
  3. Kenny Cason, Secretary
    1. The Seattle Muni Weekend was a big hit!
  4. Mike Schatz, Treasurer
    1. Online Membership Updates
      1. Online going well!
      2. Some issues with returned emails by Comcast, but it turns out to be Google thinking the large distribution list was spam. Will research better method to distribute.
      3. This affected advertising for the NY Uni Festival
    2. Financials are great.
  5. Mark Atkinson, Director
    1. Website Updating Update
      1. Nothing new, looking forward to web site usage data.
  6. Mitch Wittenberg, Director
    1. Old Expert t-shirts still available, Connie should have data from past nationals
  7. David Panofsky, Director
    1. Issues riding at skate parks?
    2. Often posted as “only bikes and skateboards” but not strictly enforced.
    3. Nobody knows of chronic issues where scooters or skateboards have been denied access.
    4. If a discussion ensues the fact we have insurance should help.
  8. Steve Walter, Director
    1. MTB race with a uni category, with cash prize, coming up in the next few weeks! Time to hit Pennsylvania.
  9. Grace Luccio, Jr. Director (shadow president)
    1. Anything I can do to help
  10. Nick Braun, Jr. Director (social media & advertising)
    1. Urban riders…
  11. Walker Orner, Jr. Director (urban riders)
    1. Bring in more participation with urban riders
  12. Rachel Sindelar, Jr. Director (social media & advertising)
  13. Owen Farmer, Jr. Director (social media)
    1. Grow the sport
  14. Shelley Kovacic, Jr. Director (advertising & design)
    1. Open to suggestions
  15. Richard & Rick Tharrett, OOW
    1. Amanda: moving OOW to Facebook
  16. Scott Wilton & Mike Schatz, Webmaster
    1. Uniusa.org link is not working for insurance forms, Wendy will email Mike
  17. Wendy Grzych, Affiliate Club Coordinator
    1. What are the requirements to become an affiliated club, is there an age limit?  A request came in from someone who seems under 18 so the question came up.
    2. Do you need an adult advisor? Yes is the answer.
  18. Wendy Grzych, Insurance Coordinator
    1. Create an email list of facilities/events that require certs sent directly to them? This would eliminate the middle-man. Seems like a good idea.
  19.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
    1.  Checks sent for ½ the amount to the three winners this year.
    2. Doing some fund raising, stand by to be amazed.
    3. Trying to simplify the process.
    4. Receipts are required for donations >= $500
    5. Keeping detailed records of how winners have been determined.
  20. Danielle Ross, Beginner Rider Chairperson
  21. Patricia Wilton, USA Level Tester
    1. Waiting for her fall schedule to even out before scheduling a session

D.     New Business

  1. Jr. Directors
    1. Determine Projects
      1. We seem to already have a Facebook page, but it was created by Amanda a while ago and can’t get into it anymore.
      2. Will research whether it is still accessible. If not it needs to be deleted somehow.
      3. Need to determine what we want to post and how often.
        1. Upcoming events
        2. Committees
        3. We have no master plan so the Jr. Directors should take the lead, what do they want to see.
        4. Eventually need to develop guidelines.
      4. Advertising, what are we advertising?
        1. Again, the Jr. Directors should help answer this question.
        2. Read the USA mission statement, that is what we are trying to achieve.
      5. Moving OOW to Facebook
        1. Separate from the USA page? If separate it can be promoted on the USA page.
        2. Reading past issues will be easier as a separate page.
  2. NAUCC Hosting Committee – David
    1. Creating a rough draft
    2. Accumulating tribal knowledge and data from previous Nationals

E.      Announcements

  1. Upcoming Events
    1. Unicon 2016
      1. Registration opening in October, schedule available then as well.
      2. Qualification criteria will also be posted.
    2. NAUCC 2016
      1. Need an NAUCC Liaison position
      2. Wendy nominated by Patricia, seconded by everyone – passed.
      3. FYI: the freestyle area in S.D. is very small, so be aware.

F.      Anything else?

  1. Rules Committee: new rulebook approved by January? Checking with Scott.
  2. Need a place to store (Facebook, etc) usernames and passwords in case the entire committee is hit by a beer truck. Dropbox? Will check with Scott for his input.
  3. Do we have an alternative to Skype (max 10 participants?). Quality for Skype sucks. Keep an eye out for options.
  4. Meetings tend to be about an hour, every other month.

G.     Meeting Adjourned: 7:04pm EST

2015 USA Annual Meeting

USA Annual Meeting Agenda – July 26, 2015

A. Call Meeting to Order: 7:30pm CDT

Attending Officers: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross, Richard Tharrett, David Panofsky, Max Schulze, Mitch Wittenburg

B. Affirmation of Officers

  1. President
    1. Amanda Grzych nominated by Mary Wittenburg. Seconded by Claire Lowry.
    2. No further nominations.
    3. Vote passed. Amanda is President.
  2. Vice-President
    1. Patricia Wilton nominated by Wendy Grzych. Seconded by Scott Wilton.
    2. No further nominations.
    3. Vote passed. Patricia is Vice-President.
  3. Secretary
    1. Kenny Cason nominated by Patricia Wilton. Seconded by Scott Wilton.
    2. No further nominations.
    3. Vote passed. Kenny is Secretary.
  4. Treasurer
    1. Mike Schatz nominated by Scott Wilton. Seconded by David Panofsky.
    2. No further nominations.
    3. Vote passed. Mike is Secretary.
  5. Directors
    1. Current Directors are Mark Atkinson, David Panofsky, Mitch Wittenburg (term for Scott Wilton ended).
    2. Steve Walter nominated by Patricia Wilton. Seconded by David Panofsky.
    3. Phil Sanders nominated by Wendy Grzych. Seconded by Heather Neimeyer.
    4. Liz Wilson nominated by Scott Wilton. Seconded by Patricia Wilton.
    5. Mary Wittenburg nominated by Addy Lowry. Seconded by Claire Lowry.
    6. First round vote won by Phil and Steve.
    7. Second round vote won by Steve. Steve is Director.

C. Old Business

  1. Scholarship Fund has been changed up this year.
    1. New systems in place that add accountability and allow anyone to see how each person was judged.
    2. Feedback on new system welcomed.
  2. Junior Officers – Amanda Grzych
    1. Closing date for Junior Officer applications is August 10.
    2. Applicants must be 14-18 years old on January 1, 2015.
  3. Rulebook Committee – Scott Wilton
    1. The USA Rulebook is based off the IUF Rulebook.
    2. Latest IUF Rulebook has lots of small but important changes. Need to be reviewed and approved for USA adoption.
    3. Rulebook Committee will be formed this fall – looking for input from riders of all disciplines.
    4. All ages can participate in the Committee, but must be 18 years old for voting.
  4. USA Funds – Amanda Grzych
    1. Four prime proposals for use of USA funds. These are not ready to be voted on, but looking for feedback.
      1. Certified Coaches
      2. Grants for new clubs to buy unicycles
      3. Donation to the Scholarship Fund
      4. Reduced/waived membership for kids eligible for free or reduced price lunch at school (‘Unicycling for All’)
    2. Committee will be formed to implement approved proposals.
    3. Budget will be based on income – est $1K-2K per annum.
    4. All ideas received good support. Most popular proposals were Certified Coaches and Grants for new clubs to buy unicycles.
  5. Online Membership – Mike Schatz
    1. Online membership launched this year. Still in its early stages. Looking for feedback.
    2. Approx. $2,000 in membership through this system to-date.
    3. Three clubs have designated membership administrators.
    4. Ultimate objective is to link online membership to the NAUCC registration website.
  6. Financial Overview– Mike Schatz
    1. Current balance $19,930 + $1-2K for membership in last few days. Exact numbers can be supplied by Mike.
    2. Note that insurance cost is approx. $7K per year, but was paid twice in this year.
    3. Currently 975 members

D. Current Board Members’ and Chairpersons’ Reports

  1. Amanda Grzych, President
    1. Lots done in past year.
      1. Online membership launched.
      2. USA became tax-deductible nonprofit with 501(c)3 status.
      3. Scholarship Committee work to improve application process and procedure.
      4. Work on USA funds projects.
    2. Reminder about Junior Officer opportunity.
  2. Patricia Wilton, Vice President
    1. Most of this year spent preparing for NAUCC.
    2. Excited by new programs. Wants to continue to promote unicycling with youths.
  3. Kenny Cason, Secretary (in absentia)
    1. Check the USA website for Board meeting minutes.
  4. Mike Schatz, Treasurer
    1. Financials already presented, everything is in order.
  5. Mark Atkinson, Director
    1. Has been working to update the USA website.
    2. Software now in place to help understand website usage.
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
  8. David Panofsky, Director
  9. Richard & Rick Tharrett, OOW
    1. Two OOW publications last year
    2. Looking for people to share their unicycling stories
  10. Scott Wilton & Mike Schatz, Webmaster
  11. Wendy Grzych, Affiliate Club Coordinator and Insurance Coordinator
    1. Please forward details of any new clubs
    2. Contact Wendy for insurance certificates
  12. Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  13. Danielle Ross, Beginner Rider Chairperson
  14. Patricia Wilton, USA Level Tester
    1. One Skype Level Tester meeting held which went well.
    2. Another Skype Level Tester meeting planned for September.
    3. Online membership system will ultimately be used to track levels.

E. New Business

  1. Costume Design Fund.
    1. Proposal by Valerie Rogers to fund an award to honor her parents to be presented at future meets/conventions.
    2. More details to come
  2. Workshop on Thursday 30th July at Track Day – ‘How to Organise a Unicycle Club’
  3. Suggestion to move OOW to Facebook?

F. Announcements

  1. Upcoming Events
    1. NAUCC 2016 –Rapid City, South Dakota. Saturday, July 9 to Friday, July 16 2016
    2. Unicon 2016 – Donostia/San Sebastian, Spain. Wednesday July 27 to Sunday August 7 2016

G. Meeting Adjourned 8:20pm CDT

28 June 2015

USA Board Meeting Agenda – June 28, 2015

A.    Call Meeting to Order: 6:03pm EST

Attending: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross, Richard Tharrett, David Panofsky, Max Schulze, Mitch Wittenburg

B.    Old Business

  1. Online Membership/Testing/Launch – Mike
    1.   The 60-day grace period (some questions from members, but an explanation  was successful)
    2. Still insured during grace period? Checking with Wendy.
    3. 27 members have used the site ($700 in memberships)
    4.   Are membership numbers going up, or just a delay in registration? Will look into it.
  2. Website Updating – Mark
    1. Will ask Scott about whether Google analytics has been implemented.
  3. OOW – Richard/Rick
    1. Amanda will send the latest issue out (from Richard) for proof reading.
  4. Scholarship Committee Business – Max
    1. Member selection committee (June selection)
      1. Amanda Grzych
      2. Mike Schatz
      3. Max Schulze
      4. Liz Wilson
      5. Dave Krack
      6. Jamie Mossengren
      7. Bill Gilbertson
      8. James Sowers
    2. 4 scholarship applicants this year
    3. Accepting late apps?
      1. Waiting on one letter of recommendation
  5. e.      USA Funds – Mitch
    1. https://docs.google.com/document/d/11YsJGYommMOJgCARkHJP_Z25FdHenKL1rc9CvuG8CcA/edit
    2. Proposals
      1. See end of this document
      2. Should be consistent with the goals of USA, promoting unicycling. Reaching out to non-USA clubs may bring them into the fold, which provides more resources to implement these kinds of proposals.
      3. Implementation details need to be worked out, and which proposals to fund.
      4. Patricia: can we put USA funds into an endowment fund whose interest will help support the Scholarship? Can we get that money out when needed? Research to be done (Amanda/Wendy).
      5. Amanda will create a doc to better flesh out details of some of the proposals for presentation at nationals.
  6. 2015-2016 Board Members
    1. Should we split treasurer and membership (or use co-treasurers)?
      1. The process has gotten much easier, will stay the same for now.
    2. Membership can be an appointed position.
    3. Will have 1 director opening (Scott W.)
    4. Any appointed positions?

C.    Current Board Members’ and Chairpersons’ Reports

  1. Amanda Grzych, President
  2. Patricia Wilton, Vice President
  3. Kenny Cason, Secretary
  4. Mike Schatz, Treasurer
    1. Financials presented, everything is in order
    2. Insurance was paid twice in this year for multiple years, which makes the numbers look like we are in the red. But that is not really the case.
      1. Can we move our fiscal year so the insurance is from year to year, instead of mid-year to mid-year?
      2. This causes issues with insurance certificates expiring in the middle of summer events, like NAUCC.
      3. More research to be done.
  5. Mark Atkinson, Director
    1. The web site is up to date with meeting minutes.
    2. Missing a copy of last year’s annual meeting minutes, Joe has been contacted since he was Secretary.
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
  8. David Panofsky, Director
  9. Richard & Rick Tharrett, OOW
  10. Scott Wilton & Mike Schatz, Webmaster
  11. Wendy Grzych, Affiliate Club Coordinator
  12. Wendy Grzych, Insurance Coordinator
  13.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  14. Danielle Ross, Beginner Rider Chairperson
  15. Patricia Wilton, USA Level Tester
    1. No Level Testing training this year at nationals
    2. Let Patricia know anyone who would like to have a Skype session

D.    New Business

  1. Annual Meeting
    1. Decide on points to discuss for your report
      1. We did a lot this year, so let’s inform the membership!
    2. Meeting tentatively schedule for 8:30pm
    3. Will have a projector, yay!
    4. Present a summary of upcoming rules changes?

 

E.    Announcements

  1. Upcoming Events
    1. NAUCC 2015
      1. Plans are going well, in spite of the current rain.
    2. NAUCC 2016 – in Rapid City, South Dakota
      1. Need tentative dates ASAP
      2. If over July 4th it allows families to use that vacation time, but not everyone likes this.
      3. Not everyone has vacation time.
      4. Traveling on the 4th is generally disagreeable.
    3.  Unicon 2016
    4. Anything else?

G.    Meeting Adjourned

Suggestions for possible uses for some of the extra funds

  • Provide training and small stipend to a “USA unicycle coach” to develop and launch in-school club or PE unicycle program
    • How would we determine a “good” from a “bad” coach? We want our money to be put to good use.
  • Fully fund the scholarship program
  • Advertising
  • What do we need to advertise for? What would this hope to achieve?
  • USA Gear (apparel, drawstring bags, water bottles, etc.) (mike – this is a lot of work and mgmt)
  • Sponsor Riders
  • Competitions for prizes that promote the USA (for ex: send in a video to win free NAUCC reg., or Tweet about the USA to be entered to win free membership for one year, etc.)
  • Coupons: ex: bring back a member (expired for more than one year) and receive a voucher for 5.00 at UDC or NAUCC
  • use postcard ads to the old members encouraging them to renew?
  • ex: new members get coupons for buying a new unicycle (5% off)
  • Provide money for grants for unicycles for up and coming clubs or youth programs.
  • When starting a new program the only cost is unicycles. Many groups don’t have money up front to buy unicycles. The USA could accept applications for groups starting new programs and provide them with 10 unicycles to get their program started.
  • MadUni has been doing this for the local afterschool programs. There has been huge success with this and approximately 30 new riders per program per year.
  • Provide money and “certified coaches” for workshops during the year (Kenny)
  • Alan Tepper suggested this to me. He mentioned how incredibly helpful it was when Connie and others came out to Washington and taught his team how to create and perform world-class freestyle routines. This coaching really brought the team up several notches, eventually resulting in two National Championships. He is willing to talk to USA about the experience if they we want more input.
  • These workshops could be for any disciplines, not necessarily just freestyle.

 

12 April 2015

USA Board Meeting Agenda – April 12, 2015

A.     Call Meeting to Order: 3:00pm ET

Attending: Kenny Cason, Wendy Grzych, Amanda Grzych, Mike Schatz, Mark Atkinson, Richard Tharrett, David Panofsky, Max Schultz, Mitch Wittenburg

B.     Old Business

  1. Online Membership/Testing/Launch – Mike
    1. Some bounced emails, will send snail mail. Small bugs found but no data issues. Fixing a few small issues, nothing serious. No online memberships paid for yet but expecting some. The main USA web site will soon link to memberuniusa.com. Some password renewal requests take some time (hours…).
  2. Website Updating – Mark
    1. New Photos are up, scholarship info, club map,
      1. Want to move photos and videos into Styles of Riding
      2. Combining several tabs and rearrange
    2. To do: working with Danielle on the new riders section, merchandise – patches, propose taking down the events calendar or maintain it, move IRUS Levels since they are not official USA items. Rearrange a few things like styles of riding videos.
      1. Mark proposes we use an app to track how the web site is used (Google Analytics). Passed!
    3. Current OOW and meeting minutes need to be posted ASAP
      1. Scott has access, will figure out who else can also do it. Way behind.
  3. OOW – Richard/Rick
    1. Should be ready end of April
    2. Adding an article on the new Membership site
  4. Scholarship Committee Business – Max
    1. Member selection: selection proposal at June meeting
    2. Reminder email dates: beginning of May, will coordinate with a Junior Officers reminder. Another reminder in June.

C.      Current Board Members’ and Chairpersons’ Reports

  1. Amanda Grzych, President
  2. Patricia Wilton, Vice President
  3. Kenny Cason, Secretary
  4. Mike Schatz, Treasurer
    1. On track with membership, financials look excellent
    2. Scholarship money is down – brainstorming how to increase, how it has been done in the past
  5. Mark Atkinson, Director
    1. Will there be X-Style at NAUCC this year? Yes, even though it isn’t in the USA Rulebook. It is being added to the IUF Rulebook, will coordinate with Scott.
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
  8. David Panofsky, Director
  9. Richard & Rick Tharrett, OOW
  10. Scott Wilton & Mike Schatz, Webmaster
  11. Wendy Grzych, Affiliate Club Coordinator
  12. Wendy Grzych, Insurance Coordinator
  13.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  14. Danielle Ross, Beginner Rider Chairperson
  15. Patricia Wilton, USA Level Tester

D.     New Business

  1. USA Funds Allocation (committee) – Mitch
    1. https://docs.google.com/document/d/11YsJGYommMOJgCARkHJP_Z25FdHenKL1rc9CvuG8CcA/edit
      1. What should we do with our money?
      2. More discussion in June in prep for nationals
      3. Please add ideas to the above doc
      4. 2015-2016 Board Members
  2. Start thinking about who to be members
  3. Should Membership and Treasurer be split?
    1. Membership could use more than one person, or split the roles. Big job to do both M and T.
    2. Need to check bylaws

E.      Announcements

  1. Upcoming Events
    1. NAUCC 2015
      1. Madison Muni Weekend this weekend
      2. Talking with South Dakota club about 2016
    2. Unicon 2016
    3. Anything else?

G.     Meeting Adjourned: 4:00pm ET

** next meeting will be in June (preferably early) before nationals

22 February 2015

USA Board Meeting Agenda –February 22, 2015

A.     Call Meeting to Order: 4:12pm

Attending: Kenny Cason, Wendy Grzych, Amanda Gryzch, Mike Schatz, Mark Atkinson, Patricia Wilton, Danielle Ross

B.     Old Business

  1. Online Membership/Testing – Mike
    1. Difficult to load data, members are in, testing in progress – need more, TCUC acting as club admin, everyone on the board encouraged to test – an email with instructions forthcoming, does the look and feel work?, does the functionality work?, Mike has a “fake” credit card for testing, should be online the end of March, many members don’t have email addresses!, need to notify all members with and without email addresses, many are independents (300+) but otherwise each club could handle the admin
  2. Website Updating – David & Mark
    1. Updating links, waiting for update approvals, still learning WordPress – does not specify what has changed, will do a mass approval, more changes to come
  3. Skype Level Testing – Patricia
    1. March 15th at 6pm Central, notification will go out
  4. OOW – Richard/Rick
    1. Amanda will check with Richard/Rick
  5. Teen Leadership
    1. No replies so far, looking for motivated teens, will announce at NAUCC, perhaps add as a highlight on the web site
    2. Social Media?
  6. Scholarship Committee Business – Amanda/Max
    1. Made some changes to the application form (see bottom of this doc), open to feedback, transparency and impartiality is important – hoping to evaluate the apps using numbers instead of a name (anonymity), perhaps getting outside unbiased input, lots of discussion: Amanda took notes

C.     Current Board Members’ and Chairpersons’ Reports

  1. Amanda Grzych, President
  2. Patricia Wilton, V-P
  3. Kenny Cason, Secretary
  4. Mike Schatz, Treasurer
    1. Financials are published, scholarship has received $1500 in donations, previous scholarships have been paid out
  5. Mark Atkinson, Director
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
    1. I still haven’t heard from Gilby regarding the old expert T-shirts. If anybody knows a good way of getting in touch with him or can personally ask him to send me information regarding the T-shirts I’d really appreciate it
  8. David Panofsky, Director
    1. Wondering if there is a consolidated list of USA assets for use at NAUCC? Answer: it’s in Patricia’s basement but does not need to be. David will help do an inventory which should be maintained by the USA board
  9. Richard & Rick Tharrett, OOW
  10. Scott Wilton & Mike Schatz, Webmaster
    1. Some club links are dead even though they are active, need to check with those clubs
  11. Wendy Grzych, Affiliate Club Coordinator
  12. Wendy Grzych, Insurance Coordinator
    1. New certificates are usually ready near the end of April
  13.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  14. Danielle Ross, Beginner Rider Chairperson
    1. Will update the web site, will coordinate with Mark, could be a lot more visuals (pics/videos/etc), what about the “trickionary”? Kenny will send the SnoValley Bead Levels to Danielle
  15. Patricia Wilton, USA Level Tester

D.     New Business

E.      Announcements

  1. Upcoming Events
    1. RTUC’s 40th anniversary
      1. August – big to-do!
    2. NAUCC 2015
      1. Registration is going very well, some facilities are confirmed, waiting for schools to approve, distance permits are in works, goal is 225 competitors – 160 so far
    3. Unicon 2016
      1. Qualifications will be in place (mostly freestyle and track), having said that we have never been affected because our numbers are under the limits, updates to our web site are needed to better explain this. Note: no longer UNICON, now it’s Unicon. NAUCC 2015 is the qualifying event for Unicon 2016.

F.      Meeting Adjourned – 5:02pm; next meeting in April, then June

14 December 2014

USA Board Meeting Agenda –December 14, 2014

A.     Call Meeting to Order: 3:06pm EST

Attending: Amanda, David, Mark, Max, Mike, Mitch, Scott, Patricia, Kenny

B.     Old Business

  1. Online Membership/Testing – Mike
    1. Wendy and Amanda testing
      1. Registration, payment, admin
      2. What is allowed, different levels of admin/user?
      3. Scott will review a draft
    2. Max and Scott will do more testing
    3. New ETA: a couple more months
    4. Working with vendor(s) on payment options (Stripe?)
    5. Do we take checks, Paypal, etc? What are the options?
    6. NAUCC payments should go directly to USA, not through MadUni, for 501c(3)
  2. Gilby’s Old Expert T’s – Mitch
    1. Email requests for info went out, nothing received
    2. Will ping Connie and Gilby again
  3. Website Updating – Mark & David
    1. Can now logon, poking around, not making changes yet
    2. Editor permission given to Mark & David
    3. Are updates instant, or pending admin approval? Will test.
  4. 501(c)(3) letter – David/Amanda
    1. Overview:
      1. Scholarships must be recorded and saved for 3 years minimum.
      2. Must limit “too many” of one family or club on the board at one time.
      3. Anyone can request any records, can charge per IRS regulations. No need to respond if already public domain.
      4. Donations of $250 must be acknowledged and a receipt given.
      5. David suggests acknowledging any amount of donation
      6. Raffle tickets are a fund raiser, no receipt required
      7. Electronic receipts are acceptable
      8. Scholarship Chairperson is responsible for acknowledgments
      9. Making some updates to the letter (thanks, events, etc)
      10. Electronic IRS 990 must be filed every year, checking on this year
  5. Skype Level Testing (date?) – Patricia
    1. No date set yet, waiting until Patricia is stateside
    2. IUF wants to have a session as well, may do together
    3. Anyone interested please email Patricia, a letter will go out as well
  6. How to Host NAUCC – Website page – Amanda
    1. Currently documenting more, maybe a handbook eventually
    2. A blurb will be added to the website (Wendy)
  7. OOW – Richard/Rick
    1. Not available

C.    Current Board Members and Chairpersons’ Reports

  1. Amanda Grzych, President
  2. Patricia Wilton, V-P
  3. Kenny Cason, Secretary
  4. Mike Schatz, Treasurer
    1. See Mike for details
  5. Mark Atkinson, Director
  6. Scott Wilton, Director
    1. IUF Rulebook is going strong, discussions
    2. Proposals are forthcoming based on discussions
    3. USA has money sitting idle, how can we use it to promote the sport (advertising, helping clubs (loans, equipment), etc)
      1. Amanda will create a Google Doc for brainstorming, could be a separate meeting from USA
      2. Invite club leaders as well to the discussion?
  7. Mitch Wittenberg, Director
  8. David Panofsky, Director
  9. Richard & Rick Tharrett, OOW
    1. Rick not available, evidence suggests work is proceeding
    2. Need to update website with new expected dates?
  10. Scott Wilton & Mike Schatz, Webmaster
    1. Scott is hesitating to upgrade to latest WordPress, no obvious need for new features
    2. Lots of emails bounce, need to investigate
    3. Allow clubs to submit/track payments to their club and USA?
    4. Offer the ability for clubs to track member data?
  11. Wendy Grzych, Affiliate Club Coordinator
  12. Wendy Grzych, Insurance Coordinator
  13.  Max Schulze, Trials and Street Adviser/Coordinator and Scholarship Committee Chair
  14. Danielle Ross, Beginner Rider Chairperson
  15. Patricia Wilton, USA Level Tester
    1. New input form for entering Level info, easier, faster

D.     New Business

  1. Scholarship Committee Update – Max/Amanda
    1. Need to make a template for donation receipts
    2. Need process documents, including transparency policy and process
    3.  Teen program: gives younger riders opportunities to contribute to the unicycling community. Great item on a resume!
    4. Must keep good records of donations and scholarship applications
  2. TopScore – Amanda
    1. Platform for tracking results historically
    2. Want to get involved in unicycling
    3. We already have this info, may be already available via Robin’s system which is open source, more investigation required

E.     Announcements

  1. Upcoming Events
    1. RTUC’s 40th anniversary in June –  Wendy
      1. More info to follow
    2. NAUCC 2015
      1. Registration is open. Woot! End of early registration is MLK Monday.
      2. Registration as a holiday gift, coupon code is setup if needed
      3. naucc@maduni.com
    3. Unicon 2016
      1. Scott in San Sebastian earlier, beautiful location.
      2. Every night will have some sort of final event
      3. Location is very central
      4. Start saving up!

Meeting Adjourned – 4:55pm EST

After-Meeting:

  • Teen Program
  • Provide a mechanism for local clubs and club members to participate in and contribute to USA on a national level.
    1. Possible Activities
      1. Create and manage social media, Facebook, hashtags, etc
      2. Pair up with board members, mentoring
      3. Create/choose a project
      4. Junior Officers to USA board? They need specific duties/tasks
    2. Ages: 14-18.
    3. Need a process to apply
    4. Patricia moves we have Junior Officers, Scott seconded. Vote was unanimous

2 November 2014

USA Board Meeting Agenda –November 2, 2014

 

  1. A. Call Meeting to Order

Called to order at 6:01pm EST by Amanda.

 

  1. B. Old Business
    1. a. Online Membership – Mike/Scott
      1. i. Mike: testing online systems. CivicCRM – system Scott tested in past – would require a different platform and require too much outside coding.
      2. ii. Three for-pay systems tested, all had deficiencies, steep learning curve, difficult to manage family memberships.
      3. iii. Decided to build our own, payment will be via credit card fees. Cohosted on our system but separate application. Estimated beta testing by December 2014.
      4. iv. A budget of $400 is requested, just in case.
      5. v. Mark moved to approve, David seconded.
      6. vi. Voted on and unanimously approved.

 

    1. b. Gilby’s Old T’s – Mitch
      1. i. No report
    2. c. Club updating – Wendy
      1. i. Contacting each club for input and needs.
    3. d. Website Updating – Mark & David
      1. i. Went through what is there, what works and what doesn’t. Deficiencies will be handed to Scott to fix as a baseline.
      2. ii. From the baseline, add new features (videos and such) and bring the style up to date.
      3. iii. Need to log what is being changed/added. Will add notes to the current web site audit to get all features to “green”.
      4. iv. Conversation with Scott needed to allow more people capabilities to edit pages, take over some of the workload.
      5. v. Need documented process added to the web site for petitioning to host NAUCC (bid), plus requirements for each event and venue. Checklists are encouraged.
    4. e. Issues raised at NAUCC – Wendy requested to postpone this discussion
      1. i. Growing the USA/Clubs
      2. ii. Possible allocations of funds/unicycles (revisiting)

 

      1. C. Current Board Members’ and Chairpersons’ Reports
    1. a. Amanda Grzych, President
    2. b. Patricia Wilton, V-P
    3. c. Kenny Cason, Secretary
    4. d. Mike Schatz, Treasurer
      1. i. Financial statement presented
      2. ii. Split membership and treasurer? Forms and checks are collected, then sent on to the treasurer. Will be less of an issue once the online system is in place.
    5. e. Mark Atkinson, Director
    6. f. Scott Wilton, Director

IUF is starting the rulebook committee in just a few days, and I am in charge. This is the rulebook that the USA’s is now based on. If anyone is interested in being on the committee for any discipline, they need to email me ASAP. The deadline is technically past but we are being flexible.

    1. g. Mitch Wittenberg, Director
    2. h. David Panofsky, Director
    3. i. Richard & Rick Tharrett, OOW
      1. i. Which application to use: Word, Publisher, etc. Will resolve offline.
    4. j. Scott Wilton, Webmaster
    5. k. Carol Bricker, Affiliate Club Coordinators
      1. i. This is now Wendy, need to fix next agenda.
    6. l. Wendy Grzych, Insurance Coordinator
      1. i. Using fiscal year, seems to be working well.
    7. m. Max Schulze, Trials and Street Adviser/Coordinator
      1. i. Where is Max? Trouble making contact.
    8. n. Danielle Ross, Beginner Rider Chairperson
    9. o. Patricia Wilton, USA Level Tester
      1. i. When is the next Level Testing class on Skype?
        Some members are requesting a session soon.
      2. ii. Patricia (post-meeting): I’ll think about when a good time would be, set a date, and publicize it. I agree that it’s helpful to know in advance. I’m guessing it will be sometime in January or February when I’m back in the US and time zones are easier to handle.

 

      1. D. New Business
    1. a. 501 (c)(3) letter/website
      1. i. Need the board to read the requirements.
      2. ii. Do we need an attorney and/or a tax pro to explain the details?
      3. iii. What do we tell the public: Be general but accurate, let everyone handle their own tax situations. Run this by Ann for her feedback – David will handle this.
      4. iv. Why did USA apply for 501c(3)? What does it mean to the organization, what does it mean for members? Need this documented for public release.
    2. b. Scholarship appeal letter (sending it out)
      1. i. Amanda sent a letter to the board for feedback, received no responses. She will send it again, please respond.
      2. ii. The board feels having the 501c(3) designation in the footer is ok.
    3. c. USA Letterhead
      1. i. It’s great! Should be included on correspondence with clubs.
    4. d. Comcast Email Issues
      1. i. Emails to some Comcast email addresses never arrive.
      2. ii. If having issues with Comcast dropping emails please call Comcast.
      3. iii. Difficult to contact these people to resolve the issue since their emails are getting dropped. May have to send snail mail.

 

      1. E. Announcements
    1. a. Upcoming Events
      1. i. NAUCC 2015
        1. 1. Inventory Manager Position
          1. a. Did Patricia say her family would do this?
      2. ii. Unicon 2016
    2. b. Anything else?
      1. i. RTUC 40th Anniversary Party next year! June 2015. Details are forthcoming. Stand by to be wheely amazed!
      2. ii. IUF is researching new skill levels. What is the USA position since the USA rulebook is based on the IUF rulebook?
        https://unicycling.org/unicycling/skill-levels/
      3. F. Meeting Adjourned

Meeting adjourned at 7:03pm

 

 

2014 USA Annual Meeting

USA Annual Meeting Agenda – June 29, 2014

A. Call meeting to order. 2:42pm CDT

B. Affirmation and voting of officers.

  1. President.
    1. Amanda Grzych nominated by Patricia Wilton. Seconded.
    2. Amanda is president.
  2. Vice President
    1. Patricia Wilton nominated by Jill Cohan. Seconded by Katie Holden
    2. Patricia is Vice President.
  3. Secretary
    1. Kenny Cason nominated by Patricia Wilton. Seconded by Shelly Stobierski.
    2. Kenny accepts and is Secretary.
  4. Treasurer
    1. Mike Schatz nominated by Patricia Wilton. Seconded by Jill Cohan.
    2. Mark Atkinson nominated by Katie Holden. Seconded.
    3. First vote tied.
    4. Second vote won by Mike Schatz.
    5. Mike will be Treasurer.
  5. Director(s)
    1. Scott still has one year left. Mitch still has two years left.
    2. David Panofsky nominated by Patricia Wilton. Seconded by Kirsten Goldstein.
    3. Katie Holden nominated. Seconded.
    4. Mark Atkinson nominated by Patricia Wilton. Seconded by Shelly Stobierski.
    5. Vote won by David Panofsky and Mark Atkinson
    6. David and Mark are the new Directors.

C. Old Business

  1. Scholarship Committee and Donations.
    1. Bill is stepping down from this role after 18 years.
  2. Rulebook Committee
    1. We have adopted the IUF rulebook, and just added USA amendments.
  3. Skill Level Committee.
    1. Ryan Woesner is stepping down. He has handed role over to Patricia Wilton.
  4. Current Board Members Reports
    1. Amanda Grzych, President
    2. Patricia Wilton, Vice President
      1. Worked on the rulebook comittee.
    3. Hans Mills, Treasurer:
      1. Provided the annual income statements. They are available if anyone wants to see them. Majority of the income is membership, there where graphs and discussions.
    4. James Sui, Director
    5. Kenny Cason, Director
    6. Mitch Wittenburg, Director
      1. Working on legacy expert t-shirts project.
    7.  Scott Wilton, Director and Webmaster
      1. Any website updates that are needed, just let him know.
  5. Current Appointed Positions Reports
    1. Shelly Stobierski, OOW Editor
      1. Thanks for the support, keep sending articles.
    2.  Tim Lee, Merchandise
    3. Hans Mills, Membership
    4. Carol Bricker, IUF Representative
    5. Carol Brichford, Historian
    6. Wendy Grzych, Insurance
      1.  Email Wendy directly for insurance issues.
    7. Max Schulze
    8. Danielle Ross
    9. Patricia Wilton

D. New Business

  1. NAUCC 2015.
    1. Madison, Wisconsin is hosting the event next year.
  2.  Unicon 2014.
    1. Not too late to show up as a spectator.
  3.  Ann O’Brien would like the board to look at improving membership.
    1. Discusson about ideas for improving the memberships:
      1. Dave Krack would like clubs to work together/discuss functionality.
      2. Ann O’Brien suggests a policy/grand program for whatever ideas need assistance.

E. Meeting Adjourned  3:13pm CDT

2 February 2014

USA Board Meeting Agenda – February 2nd, 2014

 

I.               Call Meeting to Order

In attendance:  Patricia Wilton, Amanda Grzych, Scott Wilton, Shelly Stobierski, Wendy Grzych, Danielle Ross, Mitch Wittenberg

 

1.    Old Business

  1. Rulebook Committee – Scott
    1. Rules have been updated to match IUF 2013 rulebook.
    2. Still needs to be approved by the board.
    3. Wendy disagrees about Standard Skills being required.
    4. Patricia makes a motion to accept rulebook as is.
      1. Second by Amanda. Nobody opposed.
      2. Motion is passed
  2. NAUCC 2014—Patricia
    1. Website is up. Registration is going to be online soon.
    2. Organization is moving along smoothly.
    3. We still need a dependable Track director, but are optimistic.
  3. Online Membership/Annual USA Membership
    1. Hans hasn’t been able to do that yet, it’s still in progress.
  1. Current Board Members’ and Chairpersons’ Reports
    1. Amanda Grzych, President
    2. Patricia Wilton, V-P
      1. Tim Lee needs to order some level 7 patches.
        1. Motion and 2nd to let Tim order what’s needed.
        2. Motion passed.
    3. Current operation procedure to choose host at prior Naucc.
      1. Unsure if by-law amendment is needed for this.
      2. Discussion about this, and if it’s included or not.
    4. Motion by Scott, 2nd Patricia to re-ratify our existing by-laws.
      1. Primarily so we can update the date, so it’s documented that we are going to continue following these by-laws.
  2. Joe Lind, Secretary
    1. Gilby has old expert T-s he would like to donate to the USA as long as they can be made available to the people that qualified for them.
    2. Mitch Wittenberg is going to be heading up this project.
  3. Hans Mills, Treasurer
    1. Not present.
  4. Rick, Director
    1. Not present
  5. Scott Wilton, Director
    1. Scott makes a motion to approve MadUni as the 2015 Naucc hosts.
      1. Discussion about if we CAN approve that.
        1. No rules currently in place that require a vote at Naucc.
      2. Patricia 2nd the motion, after it was determined we can. All agreed.
  6. Mitch Wittenberg, Director
    1. No new business.
  7. James Sui, Director
    1. Not present.
  8. Shelly Strobierski, OOW
    1. Latest magazine just went out. Discussion about when the next issues should be aimed for given that the current schedule has slipped a bit.
  9. Scott Wilton, Webmasters
    1. Scott will update the OOW Editorial calendar for the current schedule.
  10. Carol Bricker, Affiliate Club Coordinators
    1. Not present.
  11. Wendy Grzych, Insurance Coordinator
    1. No further comments at this time. (right.)
  12. Max Schultz, Trials and Street Adviser/Coordinator
    1. Not present.
  13. Danielle Ross, Beginner Rider Chairperson
    1. Has some questions about what she can/should be doing for the benefit of the USA. She is going to work out what she would like to do.
      1. Danielle is going to get a list of beginner resources for the website.

 

2.    New Business

  1. There are a couple board members that have not shown up for meeting in the last entire year. Discussion about the procedures around getting someone replaced if they are no longer interested in participating.
  2. Patricia is interested in getting some newer smaller more portable starting posts.

1. Patricia is going to look into these.
C.  USA Video contest?  -Amanda says she was sick over break but is going to get back to this in the near future again.

D.  There was discussion about the necessity for a operating procedures document.

1. Patricia is going to organize this effort.

2. It will be kept in the same locations as by-laws, but is just standard procedures.

3.    Announcements

A.  Anything else?

 

4.    Meeting Adjourned    6:13pm CST.

24 November 2013

I.               Call Meeting to Order

Attendance: Hans Mills, Patricia Wilton, Scott Wilton, Max Schulze, Shelly Stobierski, Wendy Grzych, Amanda Grzych

II.       Old Business

  1. Rulebook Committee – Scott
    1. Massive updates are being addressed.
      1. Won’t really be ready to vote/accept things til January
      2. Will have a rough outline of changes for OOW.
  2. UNICON 2014/USA Qualifications—Scott
    1. No flat, street, trials or muni limitations.
    2. Artistic limitations, we really won’t hit the limits.
      1. Scott is going to prepare an email for Hans to send out. Letting USA members know they should register.
    3. Track limitations: 10 per country, or time limit TBD.
    4. http://unicon17.ca/en/registration
  3. NAUCC 2014—Patricia
    1. Basic schedule and outline shared with board members.
    2. It’s ready to be shared with clubs, but isn’t published yet.
    3. Website is still in progress.
    4. Registration is expected to open in the nearish future.
  4. Online Membership
    1. Discussion of yearly versus annual membership
      1. Good for calendar year vs 12 months.
    2. Motion to update fees for non-residential members
      1. Amanda made a motion, Seconded by Patricia
      2. Vote took place. Nobody opposed.
      3. Membership fees are no longer higher for outside of U.S.A USA membership.
      4. Current Board Members’ and Chairpersons’ Reports
        1. Amanda Grzych, President
        2. Patricia Wilton, V-P
        3. Joe Lind, Secretary
        4. Hans Mills, Treasurer
          1. Report was sent out a couple hours prior to the meeting.
  5. Rick, Director
  6. Scott Wilton, Director
  7. Mitch Wittenberg, Director
  8. James Sui, Director
  9. Shelly Strobierski, OOW
  10. Scott Wilton, Webmasters
    1. Website is doing okay. Had a few reports of contact issues.
    2. Anyone can submit more material for the website.
  11. Bonnie Messing/Carol Bricker, Affiliate Club Coordinators
  12. Wendy Grzych, Insurance Coordinator
    1. There was lots of confusion for last years NAUCC
    2. Wants to know as soon as possible, so we can get documentation ready and in place.
  13. Max Schultz, Trials and Street Adviser/Coordinator
    1. Question about coordinator/organizer for trials at naucc.
    2. Max might be able to do it, will follow up by next meeting.
  14. Danielle Ross, Beginner Rider Chairperson
  15. New Business
    1. UNICON T-shirts (Patricia)
      1. T-shirts are regarded as very important for us as a country.
      2. Patricia would like to coordinate a contest for artwork submittals.
      3. Board agreed we need performance T’s or very high quality cotton T-shirts.  Previous shirts where not held with high regard because of their cheaper quality.
  16. USA YouTube video (Amanda)
    1. USA would like to host a contest for videos that highlight unicycling.  To make it worthwhile, it’s suggested to offer prices.
      1. Covering registration at Naucc is a potential prize.
      2. Naucc t-shirts was also suggested as lower level prizes.
      3. Announcements
        1. By-laws amendment. (Scheduling Naucc in advance)
          1. 60 days are up. How do we go forward with voting?
          2. Needs to be sent to all members.
            1. As long as the larger clubs respond the amendment can pass, but ALL members need to be included and allowed to vote.
            2. Anything else?
              1. Skype Meetings for Skill Level Testers needs to be addressed.
                1. R. Woessner had agreed to do it once more.
                2. Patricia might need to take over that function.
                3. Patricia is going to try and talk to Ryan to either site in on the meeting or get some assistance and just run it herself.

VII.          Meeting Adjourned